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Administrative Assistant

​COMPETITION NUMBER: 973
CLOSING DATE: DECEMBER 2, 2024 @11:59PM MST

 

We are currently looking for 1 Term and 3 casual Administrative Assistants to join the Work Integrated Learning team with the Faculty of Health Studies.

 

This position reports to the Work-Integrated Learning (WIL) Manager in the Faculty of Health Studies. The WIL Administrative Assistant provides transactional administrative and operational support to the WIL team and WIL Manager. This position independently executes cyclical operational and administrative activities and is delegated additional tasks that support key functions in the WIL area needed for successful student placement. Other related administrative support duties will include file management, and support to other administrative positions, including assisting in reviewing ongoing processes and updating them as directed.

 

HOW YOU'LL MAKE A DIFFERENCE:

 

  • Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries of the WIL area.
  • Provide support for the purposes of assisting with workflow within the WIL placement team.
  • Create brand-compliant documents and functional spreadsheets that facilitate streamlined and transparent work.
  • Record management of required documents.
  • Leverage technology and provide recommendations to improve administrative procedures, processes, and engagement.
  • Prior to student placement, monitor student To Do Lists as per WIL processes.
  • Ensure clear communication with WIL team and Program areas regarding student placement requirements.
  • Provide administrative support to the WIL team through document formatting, creating reports using relevant software systems (e.g. HSPnet, People Soft)
  • Understand the importance of this role to the engagement of faculty, staff, students, and external stakeholders.

 

 WHAT YOU BRING:

 

  • A related diploma or certificate. Equivalencies with similar education and/or experience may be considered.
  • 3+ years administrative experience related to WIL in a post-secondary environment.
  • Advanced knowledge of Microsoft Office, People Soft, Excel, Access, or other databases.
  • Previous experience working with Moodle, HSPnet, and Connect Care is an asset.

 

WHAT MAKES YOU A DIFFERENCE MAKER?

 

  • Cultural sensitivity and the ability to work with a diverse population.
  • Knowledge and application of equity, diversity, and inclusion in practice.
  • Understanding of administrative processes and procedures.
  • Records management maintenance experience.
  • Time management with the ability to prioritize tasks.
  • Problem-solving ability.
  • Function with minimal supervision and a high degree of self-initiative, accuracy, tact professionalism, and sound judgment.
  • PeopleSoft and Moodle knowledge.
  • Experience working in an educational setting is an asset.
  • Knowledge of FOIP and proven experience in dealing with highly confidential information.
  • Ability to collaborate with program leaders as a highly valued partner and to determine synergies and needs across the faculty and programs.
  • Demonstrated capability to work with peers and support other portfolios.
  • Independent to complete tasks. Works collaboratively with the team.

 

SALARY: $22.33 - $27.98/hour reflective upon what you bring AKA your education and experience, plus 11.2% in lieu of vacation and holidays. 

 

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

 

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

 

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

 

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

 

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

 

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

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