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Administrative Specialist

​COMPETITION NUMBER: 1578
CLOSING DATE: January 5, 2026 @ 11:59pm MDT

Reporting to the Administrative Coordinator, the Administrative Specialist will provide a broad range of operational, administrative, and coordination to the Academic Operations unit by working with the college's faculty teams and the Academic Program Managers to facilitate successful staffing, communications, events planning, and College publications such as the Student Handbook and policies and processes. 

 

The Administrative Specialist will continuously seek, trial, and evaluate efficient, technology-enhanced, or self-serve methods to enable smooth faculty processes and transitions. 

 

HOW YOU'LL MAKE A DIFFERENCE

  • Provide operational and administrative support to academic programs, ensuring smooth staffing, onboarding, and event coordination.
  • Provide high-level planning and support for the faculty's workflows, staffing, processes, technology, event management, and general operational requirements.
  • Assist with the onboarding of new staff, including documentation, workspace setup, and access to college systems.
  • Maintain staffing inventories and track changes to ensure instructional needs are met.
  • Support college-wide events such as Open House, Convocation, and Academic Learning Day.
  • Collaborate with Human Resources, Facilities, and IT to coordinate hiring processes and access requests.
  • Promote cohesive information dissemination and recognition by regular communications impacting academic operations.

 

 WHAT YOU BRING 

  • Minimum qualification of an applicable diploma and 3+ years of related experience in a post-secondary institution.
  • Additional experience with facilitating hiring processes would be a strong asset.
  • Strong technical skills with Microsoft Office, Teams, and the ability to adopt new systems quickly.
  • Familiarity with PeopleSoft is an asset
  • Experience managing multiple priorities in a fast-paced environment.

 

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker, you bring:

  • Advanced skills in MS Office.
  • Experience in being an early adopter of new technology.
  • Strong understanding of administrative processes and systems.
  • Solid format and editing skills.
  • Demonstrated excellence in both oral and written communication and presentation skills to retain relationships with external and internal stakeholders.
  • Outstanding organizational and planning abilities.
  • Ability to prioritize tasks and meet deadlines.
  • Exceptional professionalism, attention to detail, and technology skills.

 

SALARY:  AUPE Band Level 6 | Administrative Assistant III | $49,129 - $63,854 reflective upon what you bring AKA your education and experience. This is a full-time, permanent position with the Alberta Union of Provincial Employees (AUPE).


We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

 

APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

 

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

 

 

 

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

Apply now »