Contract Administrator (Operations)

​COMPETITION NUMBER: 1382
CLOSING DATE: SEPTEMBER 10, 2025 @ 11:59PM MDT

Are you a detail-oriented professional with a passion for process improvement and contract management? As a Contract Administrator (Operations), you’ll play a vital role in supporting NorQuest College’s academic operations by managing contracts and grants that sustain core programming across the Academic Faculties. You'll also be developing budgets, forecast, and variance analysis for assigned areas.

Reporting to the Manager, Business Planning, you’ll collaborate with finance advisors, analysts, and academic teams to ensure agreements are executed efficiently, meet compliance standards, and align with institutional priorities. Your work will directly support the continuity, accountability, and effectiveness of NorQuest’s academic operations.

HOW YOU’LL MAKE A DIFFERENCE

• Coordinate, manage, and oversee contract and grant control processes that support academic programming.
• Ensure contracts are reviewed, executed, and maintained in compliance with institutional policies and legislative obligations.
• Support the development of funding proposals, performance frameworks, and reporting deliverables.
• Prepare budget, forecast, and variance analysis for assigned areas.
• Provides financial management support for assigned areas.
• Participates in financial planning and the development of finance and contract processes.
• Monitor project budgets, expenditures, and deliverables in collaboration with finance and academic teams.
• Contribute to divisional projects that improve operational workflows and business processes.
• Collaborate with internal teams to implement improvements in contract workflows and documentation practices.
• Facilitate cross-departmental collaboration and represent academic operations on committees and working groups.
• Maintain strong relationships with internal and external stakeholders to ensure effective contract execution and compliance.

WHAT YOU BRING

• Minimum qualification of an applicable diploma and 3+ years in related experience in a post-secondary institution.
• Demonstrated experience managing agreements and supporting academic programming.
• Ability to analyze financial data and communicate with multiple stakeholders.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with MS Teams, SharePoint, and Power Platform is an asset.
• Strong organizational, communication, and interpersonal skills with high attention to detail.
• PMP designation or contract/procurement certifications are considered assets.
• Familiarity with PeopleSoft and experience working with financial analysts and reporting tools is an advantage.

Salary: AUPE Band Level 8 | Administrator IV | $61,635 - $80,033 reflective upon what you bring AKA your education and experience. This is a full time, permanent position with the Alberta Union of Provincial Employees (AUPE). For more information regarding the AUPE Collective Agreement, please check out this link. 

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

• International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
• World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.