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Financial Aid & Award Administrator

​COMPETITION NUMBER: 1401
CLOSING DATE October 29, 2025 11:59 PM MDT

 

ADMISSION & SUPPORTS

 

NorQuesters are difference makers, committed to creating a positive impact in our students' lives. We’re looking for a detail-oriented and dedicated Financial Aid & Awards Administrator to join our Financial Aid & Awards team, helping students access the resources they need to succeed.
 

Reporting to the Team Lead, Financial Aid & Awards Compliance, this position is a key contributor the accessibility of a NorQuest education and a subject matter expert in government student aid policy. The incumbent is responsible for the compliant administration of government student aid, award and grant programs for funded learners at NorQuest College. Duties include confirmation of registration related activities, monitoring and tracking foundational learning and Government of Alberta scholarship allocations, and associated required reporting. 

 

HOW YOU’LL MAKE A DIFFERENCE

  • Confirm and report learner enrolment and funding changes in compliance with government legislation, regulations, and policies.

  • Manage communications and information for learners receiving funding or foundational learning assistance.

  • Oversee the Foundational Learning application process, tracking and reconciling allocation usage in collaboration with the Team Lead.

  • Support compliance reporting, including book and supply cost submissions, refund reporting, and government grant requirements.

  • Compile and maintain accurate statistical and financial data for regular reporting.

  • Provide administrative and email support to the Financial Aid team to ensure efficient daily operations.

WHAT YOU BRING

•    Minimum 3-5 years of experience in a senior administrative role preferably in a post-secondary setting

•    Proficient in MS Office, including Word, Excel, PowerPoint, Outlook, Publisher, SharePoint
•    Knowledge of PeopleSoft

 

WHAT MAKES YOU A DIFFERENCE MAKER?

 As a difference maker you bring:

•    Demonstrated ability to work effectively with government stakeholders to resolve information and data integrity issues
•    Knack for translating complex policies and issues into easy to understand answers
•    Proven ability to effectively create working relationships with all various levels of staff and management 

•    An eye for detail with the ability to validate and proof your own work
•    Excellent time management and organization skills, and a demonstrated ability to pivot and prioritize your workload.

SALARY: AUPE Administrative Assistant II | $44,648 - $58,033 annually reflective upon what you bring. AKA your education and experience. For more information regarding the AUPE Collective Agreement, please check out this link. 

 

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

Apply now »