Project Coordinator, Academic Awards

​COMPETITION NUMBER: 1398
CLOSING DATE: September 23, 2025 11:59 PM MDT

NorQuesters are difference makers and we’re searching for someone dedicated to making a difference to join our Institute for Teaching, Learning, and Technology team as a Project Coordinator. 

Reporting to the Academic Program Manager, Institute for Teaching, Learning, and Technology, the Project Coordinator is a pivotal role responsible for assisting in launching the new suite of academic awards. The project responsibilities of this position include support for the launch of the new suite of academic awards as well as the Jaye Frederickson Teaching Excellence award through meeting management, coordinating project activities, project status tracking and reporting, streamlining administration processes and liasing with stakeholders.

HOW YOU'LL MAKE A DIFFERENCE

• Project coordination of launching the new suite of Academic Awards
• Planning meetings, note taking, conducting follow up, researching agenda items, connecting and consulting with Subject Matter Experts (SMEs), communications planning and execution, and project management tasks.   
• Managing internal SharePoint Sites/Connect pages and content for future public sites on the NQ website. This may include creating or facilitating the creation of graphics, short videos, etc.   
• Supporting, developing, optimizing, and measuring processes for the academic awards which could include but is not limited to:
  • Collaborate with faculty members, leadership and other divisions on the development and implementation of a suite of annual faculty awards.
  • Administer all processes related to academic awards, including managing nominations, contacting all applicants, processing applications, administering surveys, supporting adjudication process and awarding awards
  • Document all processes and create SOPs for the academic awards processes
  • Coordinate logistics for the annual award celebration Including sending out invites, organizing catering, entertainment, creation of certificates and trophies, and other details as required
• Automate processes where possible

WHAT YOU BRING

• Diploma or equivalent experience
• Experience in managing projects  
• Knowledge and experience with measurement and evaluation  
• Knowledge and experience with change management practices
• 5 years of directly related experience in a post-secondary environment or similarly complex portfolio.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring

• Besides being exceptionally proficient with technology, and a demonstrated successful work history process improvement, project management, and business analysis this role will require the following attributes:
• Exceptional professionalism, accountability and dependability
• Meticulous about quality of work
• Strong attention to detail, ability to edit and format complex documents
• Critical thinker, analytical and problem solver
• Team player
• Technology-skilled continuous learner
• Strong understanding of process and systems
• Advanced ability in Microsoft Office; apps and software such as Power Automate, Power Query, Power BI, Monday.com, Mural, SmartSheet or similar an asset
• Well-developed organizational, clear communication and exceptional interpersonal skills are required.
• Strong time management skills
• Project management experience an asset
• Familiarity with Qualtrics an asset
• Familiarity with PeopleSoft an asset

Salary: AUPE Band Level 6 | Administrator II | $49,129 - $63,854 reflective upon what you bring AKA your education and experience. This is a 6 month term position with the Alberta Union of Provincial Employees (AUPE). For more information regarding the AUPE Collective Agreement, please check out this link.  

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

• International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
• World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.