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Scheduling Technician

​COMPETITION NUMBER: 998
CLOSING DATE: DECEMBER 9, 2024 @11:59PM MST

 

ENROLLMENTS AND COMMUNICATIONS

 

NorQuesters are difference makers and we are seeking an individual who can find ways forward, be dependable, and work in a diverse multi-faceted environment to join our Division of Enrollments and Communications as Scheduling Technician. 

 

HOW YOU'LL MAKE A DIFFERENCE:

 

  • Procedures, Key Principles and corresponding Scheduling Rules.
  • Maintain knowledge and expertise as an advanced user of the InfoSilem Suite Software and People Soft Curriculum Management module.
  • Manage data and system configuration in preparation for the annual Data Collection Utility (DCU) process.
  • Provide data and information from all teaching areas to effectively advise and guide Faculties for their preparation of the annual timetabling cycle. This may include timelines, processes, and prior year data for their review.
  • Generate conflict free academic and exam schedules using integrated software processes with InfoSilem and PeopleSoft.
  • Analyze change requests from program areas while anticipating potential challenges, issues or trends. Provide advice and expertise on the impacts of the changes and make decisions whether to move forward with a request.
  • Process schedule changes in InfoSilem and review data to ensure that only the anticipated impacts have occurred. Identify and troubleshoot any issues before or as they occur.
  • Perform quality assurance reviews on academic scheduling data via InfoSilem and PeopleSoft reports, validity checks and queries to ensure readiness and accuracy of the data transfer.
  • Work collaboratively with the Functional Analyst to action the upload of the academic schedule from InfoSilem to PeopleSoft, as well as activate and audit the sections in preparation for opening of enrolment.
  • Work collaboratively with Functional Analyst, Curriculum Administrator and Faculties to maintain and audit course information in PeopleSoft related to fees, budget codes and GL information.
  • Manipulate fee criteria on applicable course sections which require different fees than the auto generated assessment (GED, CHEX, and others as needed)
  • Organize class section information from PeopleSoft into loading sheets as reference for the enrollment and advising units.
  • Liaise with InfoSilem support team as necessary for troubleshooting scheduling technical matters.
  • Update/maintain inventory of rooms and room characteristics in InfoSilem as reported by Facilities & E&IT. 

 

WHAT YOU BRING :

 

Minimum 3 years experience in a related role in a post-secondary institution, including:

  • Use of a scheduling software (Infosilem preferred).
  • Use of a student information system (PeopleSoft preferred).
  • Strong analytical and organization skills.
  • Ability to plan, and effectively manage a high volume of work with high degree of accuracy and attention to detail within tight deadlines.
  • Well-developed communication and interpersonal skills (oral, written and listening skills). 
  • Basic knowledge of Microsoft Office suite of products (Outlook, Word, Excel).

 

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker, you bring:

 

  • A decision maker
  • Strong leadership
  • Create positive working relationship
  • Have initiative to act

 

SALARY:  $1,890 to $2,456 bi-weekly, reflective upon what you bring. AKA your education and experience.  This is a term position until June 27, 2025.

 

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

 

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

 

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

 

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

 

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

 

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

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