Talent Acquisition Administrator

​COMPETITION NUMBER: 1701
CLOSING DATE: MAY 31, 2026 @ 11:59PM MDT

PEOPLE & TALENT OPERATIONS

Reporting to the Team Lead, Talent Acquisition, the Talent Acquisition (TA) Administrator provides administrative support to a team of TA Specialists contributing to a consistent and exceptional hiring leader and candidate experience. The TA Administrator will also support the Director, People & Talent Operations, and support the labor relations function of the People team. 

Working collaboratively with TA Specialists, Director, People & Talent Operations and HR Business Partners, this role provides day to day support of the TA process requirements, including job postings, resume screening, interview scheduling, facilitate pre-employment checks, drafting employment letters and competition file closures.  The role will also contribute to the development or updating of policies and procedures to support the TA process. This role provides administrative, coordination, and records‑management support for Labour Relations, ensuring accurate tracking, organized documentation, and effective information sharing with internal and external stakeholders. 

The TA Administrator will demonstrate NorQuest’s values, including “find ways forward, be dependable, we>they, be compassionate, lead from where you are, have honest conversations,” and “be boldly curious and intentionally courageous.” 

HOW YOU’LL MAKE A DIFFERENCE: 

• Develop creative, professional job postings utilizing various internal and external sources, websites, organizations, and partnerships. 

• Assist with resume screening and distribute resumes in a timely manner. 

• Schedule interviews with potential candidates and arrange boardrooms. 

• Conduct reference checks in an efficient and customer centric manner. 

• Facilitate the education verification process to ensure in compliance with the Faculty Collective agreement. 

• Maintain recruitment materials by ensuring records are organized and filed in a timely manner. 

• Prepare interview material packages for hiring panels. 

• Assist with and respond to external inquiries, as well as internal employee inquiries related to talent acquisition administrative matters. 
• Provides coordination and operational support to the Director of People & Talent Operations to enable effective execution of talent initiatives.
• Provides confidential operational and administrative support to management in the administration of Labour Relations and employee relations matters.
• Preparing, organizing, and maintaining confidential records and documentation related to grievances, investigations, and disciplinary matters. 

WHAT YOU BRING: 

• Completion of, or working towards, a Diploma in a related field (human resources, management, business, commerce).  Equivalencies will be considered.
• A minimum of 1 years’ experience as an administrative professional with experience in HR.
• Experience in administration of recruitment related activities, including writing job ads, screening resumes, scheduling interviews, pre-employment checks, drafting offers of employment preferred. 
• Experience supporting senior leadership preferred. 
• Experience supporting labor relations function within HR preferred. 
• Experience in a unionized environment.
• Strong experience with Microsoft Word, Excel, Outlook, and Teams.
• Working with PeopleSoft, Applicant Tracking Systems, and other HR systems. 

WHAT MAKES YOU A DIFFERENCE MAKER?

 As a difference maker you bring:  

• Sound judgment and initiative, knowing when to act independently and when to seek guidance to ensure strong outcomes.
• A collaborative mindset, building positive working relationships across People & Talent Operations and the broader NorQuest community.
• Clear, respectful communication, especially when supporting candidates through each step of the hiring process.
• A team‑first approach, partnering closely with Talent Acquisition Specialists, HR Partnerships, HRBPs, and leadership to move work forward.
• Professionalism and reliability, managing deadlines, deliverables, and shifting priorities with confidence and accountability.
• A proactive drive to contribute, taking ownership of tasks while engaging others when shared input or coordination strengthens results.

SALARY:  $45,755 - $59,471 annually, reflective upon what you bring AKA your education and experience. This is a full-time, permanent position that offers immediate access to comprehensive pension and benefits programs, generous vacation entitlements, a flexible benefits package, and a strong culture of continuous learning.  

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

• International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
• World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.